Mind Brain Body Collective Services, LLC is a provider-led business support team for therapists in private practice. Built by clinicians, not venture capital.

Mind Brain Body

Collective Services

Clinician-run practice management for therapists in New York

Billing|Credentialing|Admin|Marketing|Growth

Practice Management for Therapists in New York, at Every Stage of Your Career

We are therapists and practice-business specialists, not a VC-backed tech platform. We take the backend work off your plate, from billing and administration to marketing and growth, so you can focus on your clients. Based in Brooklyn and serving psychotherapists, psychologists, social workers and counselors across New York State, MBBCS was founded by a practicing clinician and is built to stay accessible to therapists at every stage, from your first post-grad job to running a group practice. Let us carry the business while you do the work you love.
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Our services reflect what actually works in New York private practice, because we run one too.


Our vetted team takes on the work that is burning you out.

OPERATIONS

We build simple systems and sustainable workflows that allow you to run your practice like a well-oiled machine.

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ADMINISTRATION

From client communication to insurance billing, we handle the daily tasks that keep your practice running.

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MARKETING

We help boost your visibility by optimizing your profiles, messaging, online presence, and referral development.

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GROWTH

We help you clarify offerings, improve client flow, and strengthen your long-term sustainability.

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Support for Every Stage of Your Career

From your first post-grad job to running a group practice, we meet you where you are and grow with you.

1. POST-GRAD & PRE-LICENSURE

Start right from day one. Entity formation, EIN, tax registration, and a clear plan for the road to licensure.

2. NEWLY LICENSED

Open your doors. Insurance credentialing, intake and billing systems, practice policies, and a web presence that brings in your first clients.

3. ESTABLISHED PRACTICE

Reclaim your time. We take over billing, admin, and marketing so your caseload stays full and your evenings stay yours.

4. GROUP PRACTICE & BEYOND

Scale on your terms. Hiring and onboarding systems, team workflows, compliance, and growth strategy, without selling to private equity.

Find Your Stage

How we work

Four simple steps

You take care of your clients. We take care of the business behind their care.

Free discovery call

We learn about your practice and what's burning you out. No pressure, no sales pitch.

Practice check-up

We review your billing, unpaid claims, credentialing and intake to find your lost revenue.

We roll up our sleeves

We build a tight system around your practice and take the work off your plate.

Monthly check-ins

Clear reports, quick fixes, and help to grow when you're ready.

Packages

Real support at every level

We're a small, tight team that adapts to your needs at any stage. One flat monthly price. No percentage of your revenue. No hidden fees.

6 services

Lighten

$1,000 / month

About $33 a day

For newly licensed clinicians and small solo practices.

  1. One focus: billing & claim follow-up, or scheduling & intake
  2. Insurance benefits checked before the first session
  3. Appointment reminders
  4. CAQH profile kept up to date
  5. HIPAA basics set up (vendor agreements, Good Faith Estimates)
  6. Monthly check-ins
Most popular 16 services

Steady

$2,000 / month

About $66 a day

For established solo practices. You are completely hands off.

All 6 in Lighten, plus

  1. Full billing services
  2. Finding lost revenue (denied & unpaid claims)
  3. Unlimited credentialing
  4. Insurance pre-approvals
  5. Custom practice policies
  6. Employee handbook
  7. Employment agreements
  8. SOPs for your practice
  9. Client records system & payroll set up
  10. NY employer rules covered
Optional add-on: marketing support (directory & listserv profiles, social media, SEO, Google Ads)
26 services

Grow

$3,000 / month

About $99 a day

For busy solo practices and small groups.

All 16 in Steady, plus

  1. Directory profiles
  2. Listserv profiles
  3. Social media
  4. SEO
  5. Google Ads
  6. Hiring support
  7. Onboarding systems for new staff
  8. QuickBooks set up for your bookkeeper
  9. Planning session every 3 months
  10. Priority response
Less than a biller aloneBillers often take 4–10% of collections. Lighten does more, for one flat price.
A whole team, one billA bookkeeper plus accountant can cost about $3,000/month. Grow is a full team.
Expert help includedConsultants charge $200–500/hour. Check-ins are included.
Small team, built around youOne tight team that adapts as you grow.

Know a therapist who could use support? For every colleague you refer who signs up, you get $100 off your next month.

Our values

Why we're a Collective

Provider-led and clinician-run. Never backed by venture capital or private equity.

Self-care

Admin burns clinicians out. We set up schedules, policies and billing so your weekends stay free.

Identity & expression

Intake that captures chosen names and pronouns, so no client is deadnamed, and claims still get paid.

Social justice & equality

This is the Collective. Access is an operations problem, so we carry it: sliding-scale tracking, Medicaid and lower-paying panels others avoid, interpreter coordination, transparent pricing, and fair pay for our own team.

Book a free discovery call

Group practice or need more? Ask for a custom quote. Not sure which fits? Take the 3-question quiz. Just starting out? Get our free starter guide.


MBBCS Is For You If..

  • ★ You’re a licensed mental health provider
  • ★ You’re spending too much billable time on administration and burning out
  • ★ You want to avoid joining large, insurance-based platforms
  • ★ You are paneled with insurance and losing money on unpaid claims
  • ★ You need better visibility so you can fill your caseload or expand your practice
  • ★ You’re running a solo or group practice and want stronger systems without hiring full time staff
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Here’s What Happens When You Work With Us

Mind Brain Body Collective is made up of specialists who take the guesswork out of running a thriving therapy business. Whether you’re new to private practice, or scaling into something bigger, we provide hands-on assistance and bespoke guidance every step of the way.

LESS OVERHEAD. MORE REVENUE.

Keep more of what you earn. We recover unpaid claims and fix slow systems, so your income reflects your work. No evenings or weekends required.

BUILT-IN BUSINESS SUPPORT

Our team already knows how to run, grow and market a private practice. You get a team without managing one, and support grows with you.

Do the work you love on your terms.

We carry the business side so you do not have to. You set the pace and boundaries, and your practice stays yours.

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Partner with Mind Brain Body Collective

Do you offer billing, credentialing, marketing or business support? Join our trusted network of partners.

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